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Student Organizations

Utica Community
Living on Campus
Campus Engagement and Student Activities
Student Organizations

Utica University believes strongly in the concept that a great deal of what students learn in college takes place outside of the classroom. Therefore, at Utica, students, faculty, and staff members work side by side to provide a rich variety of social, cultural, and recreational activities. A student who participates fully in campus life can expect to be exposed to various ideas and issues, music and art forms, and styles of life. This is, of course, in addition to simply having a good time.

Utica employs professional staff members to advise students in these matters, but the University faculty and staff members know that active student participation in the planning of extracurricular activities adds a vibrant quality to Utica’s activities program and helps students develop and practice leadership, decision-making, and related skills.

According to the Utica University Student Senate Constitution, Article V, Section 9: Student Clubs and Organizations, each club and organization on campus is required to have at least five student members and one Faculty/Staff Advisor. They must have a constitution on file and they must submit a revised constitution to the Senate. Clubs and organizations are required to update their organization information to retain recognition status and to be eligible for funding.

For a full list of Student Clubs and Organizations at Utica University, please visit PioHub:

PioHub

All student groups at Utica University are organized and operated by our students; therefore, the level of activity varies from year to year based on student interest and participation. Establishing a new student organization on the Utica University campus is a relatively simple procedure.

The following steps to recognition have been taken from Rule 102 of the Bylaws of the Recognition Committee:

(to see a full copy of the Recognition Committee Bylaws, click HERE)

General Criteria:

The organization must have at least five currently registered Utica University undergraduate members in good academic standing (2.0+).
The organization must have a President, Vice president, Secretary, Treasurer and Webmaster. The organization may use different names for those positions, so long as they have equivalent responsibilities.
The organization must have an advisor who is a current Utica University faculty or staff member.
The organization must have a Constitution that meets the constitutional criteria listed in these bylaws and does not go against the Student Senate Constitution or any of its bylaws.

PioHub:
Applicants shall apply online at PioHub to begin the recognition process; the Recognition Committee shall screen and approve all changes to the online application in a timely manner.

Constitutional Criteria:
Student Organizations shall be required to create their constitutions in such a way, that they are in accordance to guidelines established by the Recognitions Committee. There is a constitution template at the bottom of this page.

Presentation to the Committee:
Once all general and constitutional criteria is fulfilled, the Student Organization will be contacted by the Recognitions Committee; the committee shall invite the organization to present its proposal for recognition, so that the committee may ensure that the organization has met all of the before mentioned criteria; if an organization has met the criteria, the Recognitions Committee shall vote to determine if the proposal is ready to be heard by the Legislative Assembly.

Presentation to the Legislative Assembly:
If the Recognitions Committee determines that the proposal is ready, the Student Organization shall then be required to present a second proposal for recognition to the Legislative Assembly; the Student Organization will be given a date to attend the next meeting of the Legislative Assembly, where their proposal will be approved or denied. If approved, the Student Organization shall be formally recognized and eligible for funding from the Student Senate.

All recognized organizations must submit a revised Constitution to the Senate every year via re-registration on PioHub. All recognized organizations must identify one fiscal representative in order to receive funding.

Before You Apply:

You MUST have ready:

The names and e-mail addresses of all members.
The name, position, department, e-mail address and phone number of a faculty or staff member who has already agreed to be your club advisor.
An electronic copy of your current constitution able to be uploaded to the PioHub page.
A photo or image that represents your organization in some way.

Perks of Being a Recognized Club or Organization on Campus

Student Government funding
Portal on PioHub
Participation in the Club & Org Fair
Hosting Events
Reserving rooms
Posting fliers
Org mailbox
On-campus fund raising
Assistance in finding resources

How to Create a Student Club or Organization

If you would like to create your own club, please see the following documents:

Read the Club and Organization Manual
Use the Constitution Template as a guideline for writing a constitution.
Log in PioHub to complete the application registration.

Below is a general outline for a student organization constitution:

Article I- Name of Organization
Article II– Purpose of Organization
Article III- Membership Practice
Article IV- Officers and Their Duties
Article V– Elections
Article VI– Committees
Article VII– Meetings
Article VIII– Financial Records
Article IX– Advisors
Article X- Amendments

When you're ready to register your new club on PioHub, please click HERE!

For more information on existing student clubs and organizations at Utica University, please contact the Office of Student Living and Campus Engagement at (315) 792-3037.

The Office of Student Living and Campus Engagement provides free shuttle services to Walmart and Target. See schedule below, You do not need a reservation to utilize the shuttle.

When inquiring about traveling for an educational purpose please contact:

Lauryn Moore
Director of Campus Engagement
lamoore@hr888888.com
X2598
206 Strebel Student Center
(Student travel, conference funding, paperwork, etc.)

Students must complete the travel Fund Request Form on Pio Hub.

Criteria for approval of Student Travel Funds will be determined by the Finance Committee of Student Government Association. Criteria will remain in effect until such time as either the SGA, the Finance Committee of SGA, or the Faculty Resource Committee perceive a need to revise them.

Individuals requesting funding must be enrolled as full-time students at Utica University.
Students requesting funding must submit a request form to which is attached a written request outlining how the travel will benefit their academic development.
Each request must be accompanied by a recommendation from a faculty or staff member.
While attendance at a professional conference or event may be funded, priority will be given to those students who are presenting papers/posters, serving on a panel, or serving as an officer at a professional conference.
Students may be funded either through the Student Travel Fund or through their club’s request to the Student Government Association Finance Committee, but may not be funded out of both sources.
Students funded from the Student Travel Fund are encouraged to make a presentation to a class or student group on campus, sharing what they learned from the experience.

The maximum amount to be awarded to students who are presenting at a professional event (presenting a paper or poster, taking part as a student officer, etc.) is $700 or 80% of your expenses, whichever is less, and may be lower depending upon availability of funds. The maximum amount to be awarded to students who are attending a professional event will be $300 or 50% of your expenses, whichever is less, and may be lower or denied, depending upon availability of funds.